How FixtureHub Tracks Every Registration and Payment
Every team that registers gets its own payment reference, so a bank transfer that reads DHF-U15-MW46 tells you exactly who paid without checking a single spreadsheet. That's the real difference between this and running a tournament off email and a Google Form, not that the software works, but that nothing gets lost between someone signing up and being marked paid.
Registration
One public link handles every signup, no login, no password, nothing for a manager to remember. The form takes team name, club, manager contact, and FA affiliation number. When an age group fills up, FixtureHub doesn't block the next signup or leave them hanging, it moves them straight onto a waiting list and says so immediately, “You’re In!” or a clear waitlist place, never a vague “we’ll be in touch.”
For the full picture of what happens after registration closes, see how to run a grassroots tournament.
Confirmation, by email and on screen
Every registration triggers an email that matches the screen exactly, same status, same entry fee, same bank details, same payment reference, word for word. Nobody's left wondering if their form actually went through.
It doesn't flood your inbox either: instead of an alert per signup, which risks failing quietly during a real registration rush, you get one daily digest covering everything new, with live counts on the dashboard whenever you want to check.
Payment: tracked, never touched
FixtureHub never takes a cut of entry fees, and never holds the money either. Payment goes by bank transfer, straight from the team to the organiser's own account, same as it always would.
Mark a team paid on the dashboard in one tap. Pull a single CSV covering every team across the whole tournament, club, team, age group, reference, paid or not, whenever the treasurer needs it.
Once everyone's registered and paid, see the Score Tent guide for what happens on the day itself.